ONU Web Site Redesign
Information Technology will work with the Office of Marketing and Communications and Liquid Matrix Corporation to redesign the ONU web site. After a design is chosen, Liquid Matrix will develop a few key pages, provide back-end integration and install the new site on servers that IT maintains. IT will then develop the rest of the site. The ActiveAlumni 2.0 project will be implemented as part of the redesign.

ActiveAlumni 2.0
A new ONU Alumni web site is scheduled to go live in the summer of 2005. Olivet, along with five other schools, has been working with LiquidMatrix over the past year to develop the functionality and feature set for version 2.0 of the LiquidMatrix ActiveAlumni product. This new version will be the engine behind the new Alumni web site and allow ONU alumni to interact with the site and each other by performing activities such as registering for events, finding "lost" friends, networking (personal and business), online giving, purchasing merchandise, and much more. This project will be implemented in conjunction with the ONU Web Site Redesign.

Blackboard / ONU Web Site Integration
Information Technology will develop a student portal, using Blackboard. Customized programming will be done to meet the needs of the Student Life office. Integration will be established between the Blackboard system and the new ONU web site so that the ONU home page is the first stop before logging into Blackboard.

Web Site Publishing
A new web site publishing procedure will be implemented as part of the ONU Web Site Redesign and ActiveAlumni 2.0 projects. A theoretical model will be established and independent publishing procedures will be developed for the ActiveAdmissions 1.9 and ActiveAlumni 2.0 servers. Information Technology will work with the Office of Marketing and Communications to develop a model that meets their approval.

Regional Community / Church Ministries
A new web site will be developed for people involved with church ministry. The site will be a resource for job listings, internships, mission’s opportunities and many other topics involving church ministry. Nazarene churches all across the Olivet region, and across the world, will be able to update their information on the site.

Cold Fusion
A new Cold Fusion server will be implemented and applications developed for the Benner Library and other university departments.

Campus Map / Virtual Tour
A new campus map / virtual tour will be developed in conjunction with the new ONU web site.

Celebrate Life Online Registration
All districts will begin using an online registration and payment for Celebrate Life events. Information Technology will continue programming and system administration as this new process gets off the ground.

Online Degree Programs & Registration
Olivet now offers online degree programs. Information Technology will develop an online registration and payment system for the new programs. Other information regarding the new programs will be developed in conjunction with the ONU Web Site Redesign project.

Kresge Ticketing
Kresge events now use online ticketing. Information Technology will add functionality to accept payment as part of the ordering process.

Admissions
Information Technology will develop new applications for admissions counselors.

Blackboard ONE Card System
An enhancement will be made to the online card office which will allow students to maintain Tiger Cards within Blackboard (add money to card, report card lost/stolen, etc.) Additional features will eventually become available.

Caracal
Memory on the Caracal server will be upgraded.

Colleague Release 18
Information Technology will continue to look into upgrading Colleague to release18. The new release will be mostly behind-the-scenes changes.

Document Imaging
A document imaging system will be implemented for the offices of financial aid, registrar, and financial services.

Human Resources
New time entry systems (card swipe or biometric) will be implemented at the following locations:
- Ludwig lower level closet
- Boiler room
- Tripp maintenance center
- Reed lower level
- Convocation center custodial closet
- Information technology department
- Admissions center
- Ludwig kitchen
- Radio station

Physical Plant
A new online work order system for the physical plant will be implemented.

Student Affairs
Information Technology will continue to work with Student Affairs on training and implementation of RMS (housing management software).

Server Migration to Storage Area Network
Information Technology will continue to add more servers to the storage area network for added redundancy and stability.

New PrintSmart card system
Plans are in place to consolidate all of the printing stations to use the same card and source of funds as TigerDollars.

Printing
Information Technology will investigate the potential for more flexible methods of providing printing capabilities.

Core Servers Operating System Upgrade
The operating system on the network’s core servers will be upgraded.

Server hardware upgrade
Hardware will be updated on several servers that house printing, home directories, and e-mail for students.

Redesign of Personal Storage
Disk space location and quotas for shared and personal storage will be restructured.

Upgrade to Personal Web Page Server
An upgrade will be made to the personal web page server that will allow for more functionality and expanded hosting abilities

Core Directory Upgrade
The core user and object directory will be upgraded.

Password Consolidation
Information Technology will continue to work on enhancing the capability of systems to use a smaller set of usernames and passwords. Scheduled for this summer - GroupWise, Oasis, and Datatel.

Contextless Usernames
Information Technology will investigate the potential for allowing users to log in and access resources without having to remember their eDirectory context.

Wireless Authentication Enhancement
Information Technology will work on streamlining the backend process for user authentication to the wireless network.

High-Availability for Webmail
Enhancements will be made to the failover capabilities for webmail.

E-Mail Quotas
Information Technology will lengthen time restrictions and implement space quotas on e-mail accounts.

Storage Quotas
Quotas will be enforced for faculty and staff personal network storage (H: drive).

Application Management
Enhancements will be made to application delivery and management for University computers.

Web Delivered Applications
Technology will be implemented that will allow users to install applications from a web page.

Disconnected Applications
Technology will be implemented that allow users to install applications without being connected to the network or Internet.

Workstation Imaging
The PC configuration and set up process will be enhanced.

Password Self-Service
Technology will be implemented that will allow users to change and manage their password from a web page.

Data Backup
Backup capabilities will be enhanced to interact dynamically with the storage area network.

Server Room Environment Monitoring
Utilities will be updated and installed to dynamically monitor and adjust the ideal environment for the main server room.

New Campus Buildings
Infrastructure cabling will be installed to provide wired network to several new major buildings:
- Student housing in Old Oak apartments
- Fortin Villa for ROTC and intramurals
- Admissions west office (across the street from admissions center, next to Mickey’s restaurant)
- Missionary house

Vending card readers will be installed in student housing areas in Old Oak apartments.

Infrastructure components will be installed to provide wireless connectivity to several of the new major buildings.

Install 38 VoIP phones in admissions west and Fortin Villa buildings.

Install wireless link and about 40 HiPoint Basic phones for student housing and others in the Old Oak apartments.

Server Room Expansion
Additions and updates will be made to the server room infrastructure.

Bandwidth Management
Enhancements will be made to bandwidth management tools.

Bears Network
Information Technology will provide the Chicago Bears with network connectivity during the Bears’ summer training camp.

Library Network Enhancement
Information Technology will work to provide the Benner Library with expanded network capability for library patrons.

Registration
Information Technology will work to simplify and enhance the PC registration system.

SPAM
Information Technology will continue to enhance spam protection for the University. Upgrades will be made to existing spam fighting methods. New layers of spam-fighting methods will be implemented.

Macintosh Connectivity
A new product that allows simpler access to network resources will be implemented.

2005 - 2006 Scheduled Maintenance Dates
The 2005-2006 regular network maintenance schedule was developed based on the academic calendar, staff holidays, and previous downtime schedule:

Network maintenance is scheduled for the following dates from 6:00PM to 6:00AM the following morning:

Fall 2005
September 9
October 14
November 11
(No maintenance planned for December)

Spring 2006
January 6
February 10
March 10
April 7
May 12

Summer 2006 (Tentative)
June 9
July 14
August 11

Computer Upgrade Schedule
This is a preliminary schedule for summer 2005 computer upgrades. This schedule does not reflect any distribution changes that may occur due to unforeseen issues arising from the summer schedule. The timing and placement of all computers is purely at the discretion of PC repair personnel and the director of Information Technology. Individuals not associated with the distribution of University owned and operated computer equipment should not move any computers, printers, or peripherals without the prior consent of the director of Information Technology.

April
18 -29
WONU (staff computers)
BLRC
BLL

May

2-13
WONU (audiovault computers)
Communications (Benner)

16-20
Burke 408 lab
Burke 402 lab
Languages, Literature, and Communications

23-31
Chaplain’s office
Student Development

June
1-10
Academic Affairs
Advancement Services
Athletics staff in Burke

13-24
Burke smart classrooms
Counseling and Career Services
Development Services

July
1-8
Military Science
President’s office
Registrar’s office
Religion and Philosophy
Alumni

Computer Lab Imaging and Software
Student computer labs will be imaged for the fall 2005 semester during the first week of August. If you have new software to be tested for use in the labs, please make sure you have given it to the IT department by the first week in July.

Note that software request forms for the fall 2005 semester must be submitted to Media & Technical Services by July 1, 2005. Software requests for the Spring Term should be submitted by December 1st.

If you have had programs installed for previous semesters and no longer need those programs for your classes, please let the Information Technology department know as soon as possible so the software can be removed.

Telecommunications
Review, schedule, and implement procedures for 2005-2006 campus telephone directory.

Secure additional block of DID numbers for students and resident facilities. Shift blocks to accommodate expansion.

Weed present student DID numbers after graduation. Maintain and assign DID numbers to new students and resident rooms.

Review and determine future use of Student Long Distance service and role of Resicom.

Obtain 50 licenses and install VoIP phones for testing.

Continue to perfect and review the E911 facilities, databases, and functioning for all the telephone changes.

Restore Bears phones and services in various locations.

Install and/or maintain phone services in all areas being remodeled.

Get training on the HiPath 3000, management level E, for maintaining phone service at Heritage and Old Oak.

Make annual review of local and long distance services and services offered to students such as calling cards or cell phones.

Astra Schedule 6.0 Upgrade
This upgrade provides enhanced functionality to many areas of the Astra Schedule product including resources, messaging, and the web client. A test environment has been established and will be used for training and planning the production migration to version 6.0.

ActiveAdmissions - Graduate Edition
Olivet has had the LiquidMatrix ActiveAdmissions product in production for over three years but the functionality has been shared between Undergraduate Admissions and Graduate Admissions. This new product separates the two and provides features and functionality that is unique to the Graduate and Adult Education situation. A start date for this has not been finalized yet but it is anticipated to begin during the summer as the ActiveAlumni 2.0 project nears completion.

Improved Customer Service Options
Information Technology plans to develop some processes, procedures, and services to better serve the Olivet community. These services include increased and improved self-help options, online submission and status checking of work orders, customer satisfaction surveys, and more. The details on how some of these will work and what tools will be used are yet to be worked out.

Employee Status Notification
Information Technology would like to develop a more comprehensive process to handle the necessary notifications and setup that needs to occur when new employees are hired, when someone changes positions and/or physical locations, and when employees leave. This will help ensure everything (network/email accounts, phone, computer, etc.) is set up and ready to go for a new employee on their first day of work.

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